How to Insert Picture Into a Cell in Excel (a Step-by-Step Tutorial)

Watch Video – How to Insert Picture into a Cell in Excel 

A few days ago, I was working with a data set that included a list of companies in Excel along with their logos.

I wanted to place the logo of each company in the cell adjacent to its name and lock it in such a way that when I resize the cell, the logo should resize as well.

I also wanted the logos to get filtered when I filter the name of the companies.

Wishful Thinking? Not Really.

You can easily insert a picture into a cell in Excel in a way that when you move, resize, and/or filter the cell,  the picture also moves/resizes/filters.

Below is an example where the logos of some popular companies are inserted in the adjacent column, and when the cells are filtered, the logos also get filtered with the cells.

How to Insert Picture Into a Cell in Excel - Filter Images

This could also be useful if you’re working with products/SKUs and their images.

When you insert an image in Excel, it not linked to the cells and would not move, filter, hide, and resize with cells.

In this tutorial, I will show you how to:

  • Insert a Picture Into a Cell in Excel.
  • Lock the Picture in the cell so that it moves, resizes, and filters with the cells.

Insert Picture into a Cell in Excel

Here are the steps to insert a picture into a cell in Excel:

  1. Go to the Insert tab.
  2. Click on the Pictures option (it’s in the illustrations group).How to Insert Picture Into a Cell in Excel - Insert Image
  3. In the ‘Insert Picture’ dialog box, locate the pictures that you want to insert into a cell in Excel.How to Insert Picture Into a Cell in Excel - insert dialog box
  4. Click on the Insert button.dialog box to insert an image in a cell in excel
  5. Re-size the picture/image so that it can fit perfectly within the cell. How to Insert Picture into a cell in Excel - Height Width
  6. Place the picture in the cell.
    • A cool way to do this is to first press the ALT key and then move the picture with the mouse. It will snap and arrange itself with the border of the cell as soon it comes close to it.How to Insert Picture Into a Cell in Excel - amazon logo

If you have multiple images, you can select and insert all the images at once (as shown in step 4).

You can also resize images by selecting it and dragging the edges. In the case of logos or product images, you may want to keep the aspect ratio of the image intact. To keep the aspect ratio intact, use the corners of an image to resize it.

When you place an image within a cell using the steps above, it will not stick with the cell in case you resize, filter, or hide the cells. If you want the image to stick to the cell, you need to lock the image to the cell it’s placed n.

To do this, you need to follow the additional steps as shown in the section below.

Lock the Picture with the Cell in Excel

Once you have inserted the image into the workbook, resized it ti fit within a cell, and placed it in the cell, you need to lock it to make sure it moves, filters, and hides with the cell.

Here are the steps to lock a picture in a cell:

  1. Right-click on the picture and select Format Picture.How to Insert Picture Into a Cell in Excel - Format Picture
  2. In the Format Picture pane, select Size & Properties and with the options in Properties, select ‘Move and size with cells’.How to Insert Picture Into a Cell in Excel - Move and Size with Cells

That’s It!

Now you can move cells, filter it, or hide it, and the picture will also move/filter/hide.

Try it yourself.. Download the Example File
Download File

This could be a useful trick when you have a list of products with their images, and you want to filter certain categories of products along with their images.

You can also use this trick while creating Excel Dashboards.

You May Also Like the Following Excel Tutorials:

  • Kebede Tadesse says:

    I like excell info

  • Rodrigo says:

    Amazing. Thank you very much for sharing!

  • Malay says:

    Thanks Sumit. It was very self-explanatory. Detailed yet to the point. Was looking for something like this since long!

  • ALIYAN says:

    very useful THANKS

  • mike says:

    Thank you very much… good tutorial & Helpful.

  • Steen A. says:

    Thanks. Knew it was possible, but didn’t remember where to find the settings for it.

  • Patricia Heil says:

    It almost worked. I have a free add-in for flash cards that picks up on the cell contents to make the flash cards. It does not recognize that the cell with the graphic has contents. I fed this page back to the developer in case he can figure out a way.

  • Thomas Beek says:

    Thanks Sumit!!!

  • Shay Leon says:

    Very usefull! Thanks

  • Danielle Goldsmith says:

    Hiya could this be useful with a large data set i.e 1500 images? I have an advanced filter macro that utilizes data off a seperate tab where i would like to insert the images, just concerned it will be very slow due to the amount of images and want to find out before trying to insert that many images if it will not work, cheers!

  • rajat jain says:

    this is awesome. good explanation. thanks

  • Chris Looysen says:

    I don’t see how this makes it “filterable”, locking the image into the cell was described in this tutorial, but it seems that I missed the filter portion of it.

    • Sumit Bansal says:

      Hey Chris.. When you insert a picture in a cell in Excel and set the property to Move and Size with cell, it will get filtered with it. For example, from the company list, if you filter all the companies with the name Amazon in it, the images would also get filtered with the text

  • Bangobela says:

    I have done this, but after using the filters editing other fields and saving the sheat multiple copies I realized, that the images got multiplacated somehow, and even overlaped. (Basically the image in N th row got copied to N+1th row even in cases, when there was an image there already.)

    Do you know what the cause of this could be? And how to prevent it?

    Thanks a lot for your help, I hope you know a solution to it

  • Ruksi says:

    Thanks for the tip

  • Artemy Dufondi says:

    Simple indeed! You could also easily automate this process with Picture Manager for Excel add-in at http://doality.com

  • Anonymous says:

    Awesome tip. Thank you so much!

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