100+ Excel Functions (explained with Examples and Videos)

Excel DATE function can be used when you want to get the date value using the year, month and, day values as the input arguments. It returns a serial number that represents a specific date in Excel.

Excel DATEVALUE function is best suited for situations when a date is stored as text. This function converts the date from text format to a serial number that Excel recognizes as a date.

Excel DAY function can be used when you want to get the day value (ranging between 1 to 31) from a specified date. It returns a value between 0 and 31 depending on the date used as the input.

Excel HOUR function can be used when you want to get the HOUR integer value from a specified time value. It returns a value between 0 (12:00 A.M.) and 23 (11:00 P.M.) depending on the time value used as the input

Excel MINUTE function can be used when you want to get the MINUTE integer value from a specified time value. It returns a value between 0 and 59 depending on the time value used as the input.

Excel NETWORKDAYS.INTL function can be used when you want to get the number of working days between two given dates. It does not count the weekends and holidays, both of which can be specified by the user. It also enables you to specify the weekend (for example, you can specify Friday and Saturday as the weekend, or only Sunday as the weekend).

Excel SECOND function can be used want to get the integer value of the seconds from a specified time value. It returns a value between 0 and 59 depending on the time value used as the input.

Excel WEEKDAY function can be used to get the day of the week as a number for the specified date. It returns a number between 1 and 7 that represents the corresponding day of the week.

Excel WORKDAY function can be used when you want to get the date after a given number of working days. By default, it takes Saturday and Sunday as the weekend

Excel WORKDAY.INTL function can be used when you want to get the date after a given number of working days. In this function, you can specify the weekend to be days other than Saturday and Sunday.

Excel DATEDIF function can be used when you want to calculate the number of years, months, or days between the two specified dates. A good example would be calculating the age.

Excel AND function can be used when you want to check multiple conditions. It returns TRUE only when all the given conditions are true.

Excel FALSE function returns the logical value FALSE. It does not take any input arguments.

Excel IF Function is best suited for situations where you want to evaluate a condition, and the return a value if it is TRUE and another value if it is FALSE.

Excel IFS Function is best suited for situations where you want to test multiple conditions at once and then return the result based on it. This is helpful as you don’t have to create long nested IF formulas that can get confusing.

Excel NOT function can be used when you want to reverse the value of a logical argument (TRUE/FALSE).

Excel TRUE function returns the logical value TRUE. It does not take any input arguments.

Excel COLUMN function can be used when you want to get the column number of a specified cell.

Excel COLUMNS function can be used when you want to get the number of columns in a specified range or array. It returns a number that represents the total number of columns in the specified range or array.

Excel HLOOKUP function is best suited for situations when you are looking for a matching data point in a row, and when the matching data point is found, you go down that column and fetch a value from a cell which is specified a number of rows below the top row.

Excel INDEX function can be used when you have the position (row number and column number) of a value in a table, and you want to fetch that value. This is often use with the MATCH function and is a powerful alternative to the VLOOKUP function.

Excel INDIRECT function can be used when you have the references as text and you want to get the values from those references. It returns the reference specified by the text string.

Excel MATCH function can be used when you want to get the relative position of a lookup value in a list or an array. It returns a number that represents the position of the lookup value in the array.

Excel OFFSET function can be used when you want to get a reference which offsets specified number of rows and columns from the starting point. It returns the reference that OFFSET function points to.

Excel ROW Function function can be used when you want to get the row number of a cell reference. For example, =ROW(B4) would return 4, as it is in the fourth row.

Excel ROWS Function can be used when you want to get the number of rows in a specified range or array. It returns a number that represents the total number of rows in the specified range or array.

Excel VLOOKUP function is best suited for situations when you are looking for a matching data point in a column, and when the matching data point is found, you go to the right in that row and fetch a value from a cell which is a specified number of columns to the right.

Excel XLOOKUP function is a new function for Office 365 users and is an enhanced version of the VLOOKUP/HLOOKUP functions. It can be used to lookup and fetch the value in a dataset, and can replace most of what we do with older lookup formulas.

Excel FILTER function is a new function for Office 365 users that allows you to quickly filter and extract data based on the given condition (or multiple conditions).

TAKE function is a new Excel function that allows you to extract the given number of contiguous rows or columns from a dataset. It’s mostly used in other functions such as FILTER and SORT.

DROP function allows you to extract the given number of contiguous rows or columns from a dataset after dropping the specified number of rows or columns (or both).

Excel INT Function can be used when you want to get the integer portion of a number.

Excel MOD function can be used when you want to get the remainder when one number is divided by another. It returns a numerical value that represents the remainder when one number is divided by another.

Excel RAND function can be used when you want to generate evenly distributed random numbers between 0 and 1. It returns a number between 0 and 1

Excel RANDBETWEEN function can be used when you want to generate evenly distributed random numbers between a top and bottom range specified by the user. It returns a number between the top and bottom range specified by the user.

Excel ROUND function can be used when you want to return a number rounded to a specified number of digits.

Excel SUMIF function can be used when you want to add the values in a range if the specified condition is met.

Excel SUMIFS function can be used when you want to add the values in a range if multiple specified criteria are met.

Excel SUMPRODUCT function can be used when you want to first multiply two or more sets to arrays and then get its sum

Excel RANK function can be used when you want to rank a number against a list of numbers. It returns a number that represents the relative rank of the number against the list of numbers.

Excel AVERAGE function can be used when you want to get the average (arithmetic mean) of the specified arguments.

Excel AVERAGEIF function can be used when you want to get the average (arithmetic mean) of all the values in a range of cells that meet a given criteria.

Excel AVERAGEIFS function can be used when you want to get the average (arithmetic mean) of all the cells in a range that meets multiple criteria.

Excel COUNTA function can be used when you want to count all the cells in a range that are not empty.

Excel COUNTBALNK function can be used when you have to count all the empty cells in a range.

Excel COUNTIF function can be used when you want to count the number of cells that meet a specified criterion.

Excel COUNTIFS function can be used when you want to count the number of cells that meet a single or multiple criteria.

Excel LARGE function can be used to get the Kth largest value from a range of cells or array. For example, you can get the third largest value from a range of cells.

Excel MAX function can be used when you want to get the largest value from a set of values.

Excel MIN function can be used when you want to get the smallest value from a set of values.

Excel SMALL function can be used to get the Kth smallest value from a range of cells or arrays. For example, you can get the third smallest value from a range of cells.

Excel CONCATENATE function can be used when you want to join 2 or more characters or strings. It can be used to join text, numbers, cell references, or a combination of these.

Excel FIND function can be used when you want to locate a text string within another text string and find its position. It returns a number that represents the starting position of the string you are finding in another string. It is case-sensitive.

Excel LEN function can be used when you want to get the total number of characters in a specified string. This is useful when you want to know the length of a string in a cell.

Excel LOWER function can be used when you want to convert all uppercase letter in a text string to lowercase. Numbers, special characters, and punctuations are not changed by the LOWER function.

Excel MID function can be used to extract a specified number of characters from a string. It returns the sub-string from a string.

Excel PROPER function can be used when you want to capitalize the first character of every word. Numbers, special characters, and punctuations are not changed by the PROPER function.

Excel REPLACE function can be used when you want to replace a part of the text string with another string. It returns a text string where a part of the text has been replaced by the specified string.

Excel REPT function can be used when you want to repeat a specified text a certain number of times.

Excel SEARCH function can be used when you want to locate a text string within another text string and find its position. It returns a number that represents the starting position of the string you are finding in another string. It is NOT case-sensitive.

Excel SUBSTITUTE function can be used when you want to substitute text with new specified text in a string. It returns a text string where an old text has been substituted by the new one.

Excel TEXT function can be used when you want to convert a number to text format and display it in a specified format.

VBA TRIM function allows you to remove the leading and trailing spaces from a text string in Excel. It can be a useful VBA function if you want to quickly clean the data.

VBA SPLIT function alllows you to split a text string based on the delimiter. For example, if you want to split text based on a comma or tab or colon, you can do that with the SPLIT function.

VBA MsgBox is a function that displays a dialog box that you can use to inform your users by showing a custom message or get some basic inputs (such as Yes/No or OK/Cancel).

VBA InStr function finds the position of a specified substring within the string and returns the first position of its occurrence.

Excel VBA UCASE function takes a string as the input and converts all the lower case characters into upper case.

Excel VBA LCASE function takes a string as the input and converts all the upper case characters into lower case.

Use the VBA DIR function when you want to get the name of the file or a folder using their path name