I got a call from a friend who wanted to combine multiple Excel files into one Excel workbook. He had a lot of files in a folder and he wanted to get all the worksheets from all the workbooks into one single workbook.
While this can be done manually, it would be time-consuming and error-prone.
However, a simple VBA code can do this in a few seconds.
Combine Multiple Excel Files into One File
Here is the code that can combine multiple Excel workbooks in a specified folder into a single Excel workbook:
Sub ConslidateWorkbooks() 'Created by Sumit Bansal from https://trumpexcel.com Dim FolderPath As String Dim Filename As String Dim Sheet As Worksheet Application.ScreenUpdating = False FolderPath = Environ("userprofile") & "DesktopTest" Filename = Dir(FolderPath & "*.xls*") Do While Filename <> "" Workbooks.Open Filename:=FolderPath & Filename, ReadOnly:=True For Each Sheet In ActiveWorkbook.Sheets Sheet.Copy After:=ThisWorkbook.Sheets(1) Next Sheet Workbooks(Filename).Close Filename = Dir() Loop Application.ScreenUpdating = True End Sub
How to Use this Code?
Here are the steps to use this code:
- Put all the Excel files that you want to combine into a folder. For the purpose of this tutorial, I have created a folder named Test and have six files in it (4 Excel workbooks and 1 Power Point and Word each).
- Open a new Excel workbook.
- Press ALT + F11 (or go to Developer –> Code –> Visual Basic). This will open the Visual Basic Editor.
- In the VB Editor, in the Project Editor, right-click on any of the objects for the workbook and go to Insert –> Module. This will insert a module for the workbook.
- Double click on the module. It will open the code window on the right.
- Copy and paste the above code into the code window.
- In the code, you need to change the following line of code:
FolderPath = Environ("userprofile") & "DesktopTest"
In this line, change the part in double quotes (highlighted in orange) with the location of the folder in which you have the files that you want to combine. In the code used above, the folder is on the Desktop. In case you have it in some other location, specify that path here.
- Place the cursor anywhere in the code and click on the green play button in the Toolbar options (or press the F5 key).
This will run the code and all the worksheets from all the Excel files in the folder would get consolidated into a single workbook.
How this Code Works?
- The code uses the DIR function to get the file names from the specified folder.
- The following line assigns the first excel file name to the variable ‘Filename’.
Filename = Dir(FolderPath & “*.xls*”)
- Then the Do While loop is used to check whether all the files have been covered.
- Within the ‘Do While’ loop, ‘For Each’ loop is used to copy all the worksheets to the workbook in which we are running the code.
- At the end of the Do Loop, following line of code is used: Filename = Dir(). It assigns the next Excel file name to the Filename variable and the loop starts again.
- When all the files are covered, DIR function returns an empty string, which is when the loop ends.
Here is an explanation of the DIR function in the MSDN library:
Dir returns the first file name that matches pathname. To get any additional file names that match pathname, call Dir again with no arguments. When no more file names match, Dir returns a zero-length string (“”).
Have you ever tried something of this sort using VBA? Do share what you did and we all can learn from it.
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